Procurement Analyst

Overview

The Finance and Corporate Services Division leads all services to secure a sound financial, project management and information technology platform and ensure that the organization has the technical, operational, infrastructure, and change management capabilities necessary to achieve the maximum impact for its mandate and budget. The team works alongside all divisions in managing financial and project aspects of programs and initiatives that aim to deliver on the priorities of the 2019-2029 Canadian Strategy for Cancer Control.

Overview of Role

Reporting to the Controller, Finance (“the Manager”), the Procurement Analyst supports the contracting process for all procurements from a compliance and risk management perspective. The Procurement Analyst will support the Manager to create procurement strategies and approaches that support project objectives. The role will collaborate and work closely with Project Managers, Financial Analysts, Program teams, and external stakeholders. The Procurement Analyst also works closely with the Partnership’s external legal counsel to develop agreements, standard contract templates, and maintains close and effective working relationships with the vendor community.

Core responsibilities and activities

Mandate Specific Accountabilities

• Support delivery of procurement processes, negotiation, and contract development with internal and external stakeholders.
• Work with Program Teams and Project Managers to create procurement strategies to deliver on project objectives, ensuring processes are fair, transparent, and identifying any risks and mitigation strategies.
• Lead procurements processes, including draft, negotiate, review and complete agreements and contracts (Services Agreements, Independent Contractor Agreements, Purchase Orders) and ensure legal terms in contractual documents support the Partnership’s interests and are aligned with established policies and processes.
• Advise on changes to contractual commitments and amendments in collaboration with legal counsel, if needed, to ensure changes are in compliance with legal terms and serve the Partnership’s interests.
• Work with legal counsel to develop and manage corporate-wide contracts/agreements templates, blanket agreements, and terms and conditions, and provide recommendations for changes.

Policies and Processes

• Monitor for consistent corporate-wide application and compliance with the Procurement Policy, Delegation of Authority Policy, processes, standards and controls and support teams to apply policies and processes.
• Maintain and update Procurement policies, procedures, and templates.
• Lead corporate training on adoption of Procurement policies and processes.

Procurement Management

• With internal stakeholders, participate in procurement planning and provide advice on procurement options, policies and processes and recommend alternative approaches to meet their needs.
• Manage the entire procurement process, including requisition, sourcing, RFI/RFQ/RFP process management, negotiation and contract management.
• Development of documentation for competitive and non-competitive procurements from start to finish.
• Oversee procurement evaluation meetings to ensure fairness and transparency.
• Coordinate with internal clients to review and select the best proposal.
• Facilitate supplier presentations and discussions to clarify proposal details and negotiate terms.
• Negotiate terms and conditions with suppliers, including pricing, delivery schedules, and payment terms.
• Draft and review contracts, ensuring compliance with legal and the Partnership’s policies and procedures.

Contract Management

• Work closely with internal stakeholders such as Finance, Project Management, Program Managers and Directors for contract development and administration.
• Participate in quarterly project meeting to review project status in relation to changes in scope, budget, escalation of issues.
• Manage contract renewals and amendments as necessary.

Vendor Management

• Source new vendors by conducting market research to locate new vendors/ potential bidders for procurement activity.
• Maintains preferred vendor list.
• Responds to vendor requests, elevating requests as required.

Reporting and KPIs

• Develops and maintains Key Performance Indicator reports for Agreements/contracts and provides analysis for management reports.
• Create and provide reporting and analysis to support quarterly status report meetings.
• Provide contract details to support the Partnership’s reporting dashboards.
• Implement effective working practices to manage database in ERP system and work with other teams to integrate data with other software/systems.

General Accountabilities

• Drive innovation and culture change by delivering accelerated impact, reinforcing a collaborative culture, and engaging others in change.
• Relationship builds and collaboration across Divisions and with internal and external partners.
• Support Manager/Director accountabilities, strategic priorities and core enabling functions.
• Support strategy and goals, allocating resources and delivering results on time and within budget.

Competencies

The Partnership’s core competencies are a key element to reviewing performance. While the duties and responsibilities of a position tell you the “what,” the competencies tell you the “how.” We have developed five universal competencies which we expect to be exhibited by all employees regardless of level or position, as well as five leadership competencies which we expect to be exhibited by staff in people management positions.

Universal competencies

• Inclusion: Contributes to a work environment where all people feel safe, have a sense of belonging, feel valued for their differences, and are empowered to participate and contribute freely.
• Collaboration and Teamwork- Works well with others both internally and externally to achieve individual goals, team goals, and/or organizational goals. Understands that a combined effort leads to greater results than those achieved by individuals.
• Organizational Awareness: Contributes by aligning actions with the organization’s goals, core functions, needs, and values. Understands how the organization functions internally and externally in the broader system.
• Design-Thinking: Designs solutions with the end user in mind. Clearly defines problems to address the real needs. Adopts an iterative approach to designing solutions, integrating ideas or feedback generated at various stages.

Qualifications

• University Undergraduate Degree in finance, law, business administration, supply chain, or other
  relevant discipline, or an acceptable combination of education and experience.
• Supply Chain Management or Contract Management certification, or diploma.
• Minimum 5 years’ experience in leading the execution of formal procurement processes, negotiation
  and development of contracts, preferably within a multi-level, public sector organization.
• Extensive knowledge of Microsoft Office products, including advanced knowledge of Excel, and ERP
  systems.
• Experience in healthcare or government reporting is an asset.
• Possess in-depth knowledge of procurement regulations, contract agreements, and legal terminology.
• Ability to work independently as a self-starter, prioritize multiple-tasks and manage change in a fast-paced environment.
• Strong internal and external communication, relationship management, knowledge- sharing skills. A
  commitment to collaboration and a joint-accountability approach.
• Quality and detail oriented.
• Excellent written and verbal communications skills.

Apply now

To apply, please forward your CV and cover letter combined in one file in Word or PDF format to:
peopleandculture@partnershipagainstcancer.ca.

The Canadian Partnership Against Cancer thanks all applicants; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.

The Canadian Partnership Against Cancer has a diverse workforce and is an equal opportunity employer.